Smart Locks Integrate with HOS Booking: A Modern Solution for Hotel Access Management
In the rapidly evolving hospitality industry, the way guests access their rooms is changing — and smart locks are at the heart of that transformation. As hoteliers strive to provide seamless, secure, and contactless experiences, understanding how smart locks integrate with your hotel software systems, especially a robust PMS, is more important than ever.
How Smart Locks Integrate with HOS Booking?
When talking about smart locks and hotel management, HOS Booking shines with its native integration capabilities. According to HOS Booking, their digital smart lock systems can integrate seamlessly with their PMS. This connection ensures room access is generated automatically and securely without staff needing to manually create or distribute keys.
Essentially, the PMS becomes the “brain” that controls who gets access, when, and for how long.
The Flow of Information
Here’s what the typical workflow looks like when a smart lock system is integrated with HOS Booking:
Reservation Created
A guest books through your self-check-in Kiosk, OTAs, or manually through your staff.
Automatic Access Code or Digital Key Issued
HOS Booking sends reservation details to the smart lock provider’s system.
→ A unique PIN code or app-based digital key is generated.
Guest Check-In
On arrival day, the guest receives their access credentials automatically, often via email, SMS, or via your mobile app.
→ No need to stop at the front desk unless desired.
Stay Duration Controlled
Access rights automatically expire at checkout time, so no manual reprogramming is needed.
Room Changes or Extensions Sync Seamlessly
If a guest switches rooms or extends their stay, the lock system updates in real time.
This level of automation significantly reduces administrative workload and allows your staff to focus on creating memorable guest experiences.
Benefits of Smart Lock Integration with HOS Booking
1. Streamlined Operations
Integrating smart locks with your PMS eliminates repetitive manual tasks like creating keys or reprogramming locks. Everything is automated from the moment a reservation is confirmed.
2. Faster, Smoother Check-Ins
Guests increasingly expect convenience. A smart lock system combined with HOS Booking lets you offer fully contactless check-in, reducing lobby queues and giving travellers more control over their stay.
3. Enhanced Security
Smart locks typically offer:
- Encrypted digital keys
- Temporary or time-bound access codes
- Activity logs for each door
- Remote lock and unlock options
This reduces security risks compared to traditional keycards.
4. Cost Savings
Smart locks save money by reducing:
- Lost key and card replacement fees
- Staff hours spent issuing keys
- Wear-and-tear on locks and cards
Over time, these savings can add up significantly for hotels of all sizes.
5. Better Guest Experience
With smart lock integration, your guests enjoy:
- 24/7 automated check-in
- Instant room access
- No physical keys to carry
- Consistent, reliable entry experiences
These conveniences often translate into higher review scores.
Types of Smart Locks Compatible with Hotel Software Systems
When searching for smart locks for hotels, you’ll come across a variety of options. Each type of lock offers unique features and integration capabilities with hotel software systems.
1. PIN Code
PIN code smart locks generate a unique numeric code for each guest reservation. Once the booking is confirmed, HOS Booking automatically sends the code via email, SMS, or mobile app. This type of lock doesn’t require the guest to carry a physical key or card, making it highly convenient for short-stay hotels, boutique properties, and vacation rentals.
Additionally, PIN codes can be time-bound, ensuring the guest only has access during their stay. For hotel managers, this eliminates the administrative burden of issuing and reclaiming physical keys while enhancing security, as codes can be deactivated instantly if a guest cancels or changes a reservation.
2. Mobile App
Mobile apps are becoming the standard in modern hotels. Guests can download the HOS Guest app, which generates a secure digital key tied to their reservation. When the guest arrives, they can unlock the door using Bluetooth directly from their smartphone.
They also allow for advanced features like remote unlocking by staff, integration with hotel amenities (like gym or spa access), and logging of room entry events. When integrated with HOS Booking, these locks update in real-time with booking changes, ensuring the guest’s access aligns perfectly with their reservation.
3. Biometric Smart Locks
The biometric smart locks use a fingerprint to grant access. Integrated with HOS Booking, biometric locks can tie specific access rights to individual guests, creating a highly personalised experience.
4. RFID Smart Locks
RFID smart locks use radio-frequency identification technology, typically in the form of plastic keycards. When a guest books a room, HOS Booking’s self-check-in Kiosk can automatically program a keycard with the correct access permissions for their stay. These locks are familiar to most travellers and are often preferred by properties transitioning from traditional magstripe cards to smart solutions.
Most established smart lock providers offer APIs that integrate smoothly with HOS Booking systems:
- SALTO
- EVVA
- Tesa
- Loxone
- ASSA Abloy
- HOS Lock
When choosing your hardware, be sure to ask whether they offer official integration or API documentation for seamless syncing. HOS Lock is our own product.
How HOS Booking Supports Smart Lock Integration?
HOS Booking was designed with modern hotel automation in mind. That means the platform supports integrations with major third-party systems, including smart locks, channel managers, payment gateways, and more.
Here’s what sets HOS Booking apart when it comes to lock integration:
- Real-Time Syncing: Access codes or digital keys update instantly when reservations change.
- Automated Guest Communication: The system can automatically send access instructions without staff involvement.
- Flexible Customization: You can set the timing for sending access codes (e.g., two hours before check-in).
- Multi-Property Support: If you manage several buildings, access control stays organised and centralised.
- Unified Dashboard: Track check-ins, room status, and lock logs from a single interface.
Final Thoughts: Smart Lock Integration Is the Future
Integrating smart locks with HOS Booking is a competitive advantage. As more guests expect contactless service and seamless check-in experiences, hotels that invest in modern access control will stand out in both efficiency and guest satisfaction.
Whether you’re managing a boutique property or a large multi-building operation, the synergy between smart locks and hotel software systems can transform the way you operate.
Contact us today to learn more about connecting smart locks with HOS Booking and upgrading your hotel’s technology stack.
